conferences : event management
Experience Uph Conferences
Beyond the motivational speech... All conferences & incentives are, and should be unique, and our first step is to spend time getting to know you, your company and your audience.
We then design and develop your event based on what we have learnt, working with you to deliver a professional and creative conference or incentive. This will successfully communicate your key messages, leaving your delegates with a lasting and positive memory of the whole conference experience.
It doesn't matter where your event is taking place, whether it is in London, Paris, New York or the New Forest we have a global reach through experience and a network of reliable partners.
UPH provides all the elements needed to create the right impression and environment for your conference:
- Event design & planning
- Pre-event marketing
- Destination & venue advice, booking and liaison
- Delegate invitation, registration and liaison
- Group travel arrangements
- All ground arrangements including transport and accommodation
- Full production & facilitation
- Speaker & speaker support
- Themes & entertainment
- Budget management & reporting
- Post event analysis
One of the most important aspects of conference management is looking after your delegates, making sure that when they arrive they have been fully informed about the event and that they continue to be looked after throughout. Our conference event management services include, but are not limited to:
- Delegate invitation process, registration & response handling
- Dedicated email address for queries
- Joining instructions and general information
- Onsite badging and event collateral
- Regular reporting to you and to all conference suppliers
Having found the right conference venue for you, we can introduce you to the point of contact or continue to organise all elements of the venue on your behalf. This could include:
- Site visits
- Private dining
- Conference requirements
- Leisure activities
- Room allocation
- Check in
- Menus & Wines
- Invoicing
Once the venue has been chosen and booked, it is time to concentrate on the content of the conference, specifically the messages to be imparted and the way in which to impart them.
Whether your conference is a small board meeting for 15 people or a large convention for 1000's, it is vital to present your content professionally via the right equipment. Even a small amount of audio visual support can make an enormous impact.
The Uph team has many years experience of producing conferences and can help you with any aspect of your conference content. We work in partnership with reputable audio visual companies, who provide the most up to date equipment and professional crew available. Our combined provisions include:
- set & stage design and build
- all the latest equipment for projection, sound and lighting
- show calling (i.e. ensuring the smooth transition of all presentation elements)
- professional, smart crew
- graphics design including Director and PowerPoint
- content advice, speaker and facilitator provision
- video / DVD production